Privacy and personal data protection
FF4EuroHPC Consortium assumed the role of controller and Arctur assumed the role of processor as per the EU General Data Protection Regulation (GDPR).
The partner in charge of setting up and maintaining the FF4EuroHPC website is Arctur, Industrijska cesta 1a, 5000 Nova Gorica, Slovenia. Arctur processes your personal data pursuant to GDPR. By taking proper measures, Arctur ensures that unauthorised persons do not access your personal data, protects its confidentiality and integrity, and prevents its loss or unintentional destruction throughout the entire time of the processing.
Arctur gained a system certification ISO/IEC 27001:2013.
The location of the website’s server is in Nova Gorica, Slovenia, and it is properly secured.
Security of personal data: Statement of the operator to the individual about processing of personal data
The statement of the operator informs the individual about the processing of personal data, about all the novelties and the importance of protecting personal information.
We kindly ask you to read the following statement before submitting your consent to the processing of your personal data.
What personal data do we collect?
Personal data is any kind of data pertaining to an identified or identifiable natural person, i.e. individual, regardless of the form in which they are manifested.
On the FF4EuroHPC website the following categories of personal data may be collected to the extent necessary to achieve the purposes outlined in this privacy statement:
- Identification data (e.g. first name, surname, pictures, IP address, cookies, photographs);
- Contact data (email address, zip code);
- Personal information (e.g. age, date of birth, gender, citizenship).
How and for how long will we be storing your personal data?
Personal data collected on the basis of your explicit consent will be stored in an electronic database of personal data.
The collected personal data can be kept in a database until your withdrawal of consent or for as long as it is necessary to achieve the purpose for which your personal data is being processed.
Processing and usage of your personal information
Under the Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data (GDPR), your personal data can be managed, collected and processed only:
- Based on your explicit written or digital consent;
- if collecting your personal information is necessary so that we can conclude a contract with you;
- if collecting of personal data is a subject of applicable law.
What are the purposes for processing personal data?
Your personal data, providing that an explicit consent in writing has been provided, is handled, collected and processed by the controller only within the scope of the purposes for which the data has been disclosed.
We commit not to lend or sell your personal information to a third party without prior notice and your explicit written consent, and we will not process it in any other way that is not compatible with these purposes.
In accordance with your specific consent, your personal data will be used for the purposes defined below:
- sending electronic notices, news, newsletters, etc.,
- cooperating at business events organised or co-organised by the partners within FF4EuroHPC, keeping records on the participants of such business events, and publishing contact information in the catalogue of participants,
- cookies for activities on the website https://www.ff4eurohpc.eu/, to ensure a better experience for the website’s users in the future. Some cookies allow us to sample and segment visitors, thus providing contents that are the closest to the interests and preferences of individual users. For more details, see Cookies policy.
Withdrawal of consent for processing personal data
You have the right to withdraw your consent for the processing of personal data for one or all of the purposes for the processing of personal data at any time.
You have the right to withdraw your consent with the “Withdrawal of consent declaration” to data controller.
The written declaration for the withdrawal of consent can be sent to our address or our e-mail address:
Address: Arctur d.o.o., Industrijska cesta 1a, 5000 Nova Gorica, Slovenia
In the event of withdrawing your consent for the processing of personal data, processor will delete all collected personal data and immediately stop processing it.
Your rights as data subjects
As data subject, you have the following rights with respect to personal data we hold about you, subject to applicable legal restrictions:
- Right to erase and rectify inaccurate personal data
You have the right to ask the controller to correct or supplement inaccurate personal data related to you.
You have the right to request immediate erasure of your personal data processed by processor.
In case of correction, addition or deletion of personal information controller must inform you without delay.
- Right to restrict the processing of personal data
You have the right to demand restriction of processing your personal data in the event of their inaccuracy, illegality, termination of the purpose of the processing or the submission of an objection.
- The right to data portability
You have the right to request from the processor to provide you with personal data that he processes in relation to you.
You have the right to request from the processor to forward personal data that he processes in relation to you another controller and/or processor.
- Right to object
In addition to the right to revoke consent, you may, object to all or part of the processing of your personal data, when legally allowed.
You can request all rights by written request to the controller. You can send your request by mail to our address or e-mail address available on the FF4EuroHPC website and in this document.
- The right to access your personal data
You have the right to obtain confirmation from the processor whether any personal data are processed in relation to you and gain access to the personal data related to you as well as to the following information: the purpose of the processing, the type of personal data, the users of your personal data, the estimated period of retention of personal data, personal data source.
- Personal data breaches
In case your personal data is breached, you will be notified immediately.
In the event of a personal data breach, within the 72 hours after being informed of the personal data breach, we will notify the competent authority; this is Information commissioner.
- Right to withdraw consent:
If the processing of your personal data is based on your consent, you may withdraw such consent at any time. You may withdraw the consent in the same way as you provided it (e.g. electronically) or send email to: .
Important information regarding the processing of your personal data
We undertake to process all of the collected data only within the scope of the listed purposes for handling or processing of personal data and in compliance with the Personal Data Protection Act and other applicable regional legislation as well as in compliance with GDPR.